Billing and Payable Specialists

The Billing and Payable Specialist is responsible for the accurate and timely processing of accounts payable, ensuring compliance with company policies and financial regulations. This role involves verifying supplier invoices against purchase orders, entering and recording transactions in the accounting software, preparing check vouchers and checks, and generating comprehensive financial summaries. The Specialist will also contribute to bank reconciliations and ensure adherence to Food Safety Management Systems principles.

Duties & Responsibilities

• Accounts Payable Processing:
  • Verify supplier invoices against purchase orders for accuracy and completeness.
  • Accurately enter and record invoices in the accounting software.
  • Prepare and print purchase invoices for processing.
  • Generate check vouchers and prepare checks for disbursement.
• Financial Reporting and Summaries:
  • Prepare and maintain summaries of:
    • Revolving Fund transactions.
    • Utility (water, electric, phone) bills.
    • Compensation of withholding tax.
    • Accounts payable balances.
    • Other relevant expenses.
• Compliance and Reconciliation:
  • Perform bank reconciliations.
  • Ensure compliance with applicable Food Safety Management Systems principles.

Qualifications

• Education: Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Experience:
  • Minimum 2 years of experience in an accounts payable role.
  • Proficiency in using accounting software and Microsoft Office Suite.
  • Experience with bank reconciliation procedures.

Competencies

• Knowledge:
  • Comprehensive knowledge of billing and payables procedures.
  • Understanding of various payables techniques and best practices.
  • Familiarity with relevant collection laws and regulations.
  • Awareness of applicable Food Safety Management Systems principles.
• Skills:
  • Excellent communication and interpersonal skills.
  • Strong problem-solving and critical-thinking abilities.
  • Exceptional attention to detail and goal-oriented approach.
  • Ability to work under time constraints.
  • Strong organizational skills.